Despite having greatly powerful computer systems on our workdesks, a lot of us still do not – or can’t organise our personal data efficiently.
Perhaps this remark needs some explanation. How about an example? Today I contacted for a quote for electric motor insurance as well as, like they all do, there were a million inquiries, like
” Have you ever made a case on your insurance coverage?” – Well yes, I was hit by an uninsured driver, have to have been oh, over one decade ago currently.
” Have you any kind of fine points on your permit?” – Well, possibly. I did get a speeding penalty, when was it – 5 years ago? I think it’s probably spent now, but …
Exactly how can it be that I was being in front of my COMPUTER as well as yet not have software in position that could address these questions promptly for me?
Certain, most of us recognize that somewhere, we have a piece of paper that should provide us the response, but just how usually is that the documentation difficult to locate or even missing?
So just how should we deal with storing valuable information?
Well, the simple answer is – there’s no easy solution. It likewise relies on what kind of data you wish to store. We can take into consideration “data” to be of numerous kinds as well as no question you can include in the checklist.
First of all, there is amusement, music, films etc. This sort of information is well provided for in the software application world and also not actually the emphasis of this conversation.
Second of all, there is what could be termed “static” data. It isn’t continuous but a piece of relatively continuous data that may be transformed infrequently. Some instances of this kind of data might be recipes, your address or bank information and so on. Information of this kind can be truly well arranged making use of text files or word processor documents within the declaring system on your COMPUTER. It is not an intellectual challenge to have actually a folder called “Recipes” which might have another folder called “Beef dishes” which may in turn have named recipe data.
Certain, you may desire to make a modification every so often if you discover an improvement to the recipe but the data is basically fixed. Nevertheless, if you wish, you can purchase software application to manage this kind of info, as an example, Microsoft’s One Note.
Of more relevance to lots of people is the administration of what may be termed ” vibrant” data – ongoing chains of events that are linked and follow a rational pattern. Once again, an instance is probably the very best way forward.
A couple of years earlier, I was in routine everyday contact with around a loads organsations. In many cases there would certainly be a solitary point of call, and in other situations there could be many. All involved updates and also adjustments to ongoing accounts as well as there would certainly be constant letters, calls, e-mails as well as faxes being traded.
Attempting to arrange the information making use of message records confirmed to be a headache. The number and dimension of the summary records soon ended up being unrestrainable. If I recognized that I had actually sent a document to a particular person, I would certainly need to look the entire collection of information to get the information.
If you consider it, a big part of our lives revolve around events – points we do or join and also points that occur to us. Yet, you most likely have no software program on your COMPUTER that is developed to aid us with videotaping this kind of information.
When, as an example, I am suggesting by phone with somebody from a business that is consistently falling short to serve me, I do not want to have to keep describing a heap of letters as well as hand composed notes in my filing cabinet. I intend to be able to obtain the info in real time whilst I speak.
What did I do about it?
Well, having actually tried to find some software that would certainly do what I desired, I discovered that I could not locate any type of. Fortunately, I was in a setting to dedicate some spare time here and there and determined to create some software myself. Anyone who has the skills and understands specifically what they call for can do this in a few weeks.
So, simply by considering a number of examples like those above, I found myself able to supply an overview definition of what was called for in a dynamic data device.
We need to be able to save data relating to events of all kinds including making or receiving a call/email/fax, going to a meeting, having a car mishap etc. As a matter of fact the checklist is limitless so we need to be able to specify our very own events.
2) Get in touches with
Typically, we will communicate with someone and also need to understand who that is when referring back to the document in the future. We may additionally wish to have full address and get in touch with information for the person.
Typically, we will manage an organisation such as the Gas Company or the Electric Motor Insurance Provider. Details need to be kept and, similar to Calls, we may want to save details of addresses, phone/fax numbers, email addresses etc.
Naturally, we would certainly intend to keep info about when the occasion took place. Also, it may be beneficial to keep data associating with when the document was developed and also when it was last modified. This can allow us to verify when information was gone into and also confirm that we haven’t developed incorrect records of past events.
5) Text notes
We require to be able to store substantial notes (if we wish) detailing the event and maybe a separate field for storing information of the result.
6) Various other documents
The system would certainly need to be able to link to various other files on the PC that might be connected to the event. For instance, if a chain of events began by getting a letter from the bank, after that, even if we maintain the initial paper copy, we may wish to store a check of the paper on the COMPUTER to ensure that all information is available from a single area. This file should certainly come from within the application.
know more about προσωπικά δεδομένα here.